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Travel Coordinator/Workflow Administrator – OUSD (R&E)

Office: Alexandria, VA
Location: Alexandria, VA
Job ID: S20-0331

JOB TITLE: Travel Coordinator/Workflow Administrator – OUSD (R&E)

PROJECT OVERVIEW:

"This position is contingent upon contract award"

This is a non-personal services contract to provide administrative and specialized support to the Office of the Under Secretary of Defense for Research and Engineering (OUSD(R&E)), including the USD/DUSD(R&E) Front Office, and the Office of the Director of Defense Research and Engineering for Research and Technology (ODDR&E for R&T) Front Office.

 

JOB DESCRIPTION AND RESPONSIBILITIES:

Travel Coordinator/Workflow Administrator shall provide support and quality customer services for the Office of the Under Secretary of Defense Research and Engineering and components within the OUSD(R&E). y shall manage the day-to-day activities of the office; maintain a professional work environment by knowing Senior Executive Service protocols; plan and schedule meetings, appointments and conferences; interact with the public, receive visitors to the office; coordination and preparation of official government travel using the Defense Travel System (DTS); organize and maintain files and records; mail processing; and monitor the Correspondence and Task Management System (CATMS) tracking system. Qualified Individuals shall have an expert knowledge of the following tasks and in scenarios where there are multiple EAs in an office be assigned as a primary and a back-up with cross-training to allow for maximum coverage:

  • Travel Preparation and Coordination
    • Develop options and recommendations for travel itinerary and logistics
    • Develop a travel preparation and coordination checklist
    • Create and amend (as appropriate) authorizations (orders), and vouchers (local and non-local) in Defense Travel System (DTS)
    • Prepare Trip Books
    • Prepare for International Travel
    • Maintain a Travel Tracker Report
  • Workflow Administration: Review reports and associated correspondence packages for completeness, structure, content, and format; ensure sufficiency of product (i.e., that the product is responsive to the originating request); review products for clarity and readability; maintain awareness of all tasks within the organization, proactively seek out the status of each task, and engage throughout organization to drive tasks to timely completion; analyze information from a variety of acquisition and program sources; draft, review, and edit documents and preparing reports

REQUIRED SKILLS AND QUALIFICATIONS:

Security Clearance: Top Secret

  • Top Secret, ability to obtain and maintain SCI
  • Bachelor’s degree from an accredited college or university, at the discretion of the Government, specialized experience including military or industry executive assistant experience may be substituted in lieu of specific educational requirements.
  • A minimum of ten (10) years of recent and relevant experience is required for contractor support
  • Demonstrated experience providing timely and high-quality support to Executive-level Principals in a complex and fast-paced environment requiring a high-degree of critical thinking, initiative, problem solving, and professional judgment.
  • Experience and skills in providing correspondence management and coordination management support
  • Advanced skills in Microsoft (MS) Office applications to include MS Outlook, MS PowerPoint, MS Word, and MS Excel.

DESIRED SKILLS AND QUALIFICATIONS:

  • DCID 6/4 eligibility within the last five (5) years are highly desired
  • Experience and skills in providing Executive Level Administrative Assistant support to Senior Executives in the Government, Military (DoD Flag / General Officers), or Private Sector (required for support to OUSD(R&E), R&T, and AC Front Offices)
  • Background in NARA requirements for records management is highly desirable

WORK LOCATION: Alexandria, VA

TRAVEL: None

KEY WORDS: Executive Level Administrative Assistant Support; Administrative Senior Level Support Services; Office of the Under Secretary of Defense for Research and Engineering (OUSD(R&E)), USD/DUSD(R&E) Front Office; Office of the Director of Defense Research and Engineering for Research and Technology (ODDR&E for R&T) Front Office

 

WBB is a technical and management consulting company that provides innovative products and services that solve government and commercial customer’s toughest problems. For more than 30 years, WBB has set the standard for excellence in consulting services, while providing its employees with an outstanding work environment with ample opportunities for growth and success. WBB continues to enjoy impressive growth, which is directly attributed to the company’s hiring practice of always hiring the very best professionals from government, military and industry.

We are proud of our diverse environment and are an Equal Opportunity Employer. WBB is committed to a policy of equal employment opportunity. WBB participates in E-Verify.

WBB does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of WBB and WBB will not be obligated to pay a placement fee.

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